New York Business Corporation Law § 404(a) requires that an initial meeting of the incorporators (shareholders) be held to adopt the by-law, elect directors and to transact any other business. A shareholder must "call" the meeting, giving at least five (5) days notice of the meeting by mail to the other shareholders, providing the time and place of the meeting. A quorum (as defined by the statute) must be present for the meeting to be held. If you opt not to have an attorney present at the meeting, a quick review of Robert's Rules of Order is a good idea (http://www.robertsrules.org).
Additionally, New York Business Corporation Law § 624(a) requires a corporation to keep minutes of shareholder meetings in written form or "in any other form capable of being converted into written form within a reasonable time." Again, if you opt not to have an attorney assist you with keeping your corporate books, there are resources that provide general template and boilerplate samples/formats of shareholder meeting minutes, tempting you to merely summarize the meeting.
A better approach may be to do a bit of research, review the by-laws (to avoid inconsistencies), and consult an attorney before the final version of the minutes are done.